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Physical Security
With the global attention being drawn to this industry, IGB has included a very comprehensive services package that covers all client’s needs in the field of physical security and its specialists have overseen many successful security consulting assignments.
In short a security consultant obligation is to help his client’s organisation do business with the security industry. The primary mission is to identify needs, then provide physical security systems and procedures to the client’s organisation that mitigate risks.
As in all other IGB activities fairness and a spirit of cooperation must prevail in all aspects of the project. The following figure illustrates the steps involved in a physical security audit:
Figure 1: Physical Security Audit Steps
The following paragraphs are designed to explain IGB approach for handling physical security consulting assignments.
This presentation of logically ordered steps allows our clients to understand the overall physical security audit process and help them understand what to expect when hiring a professional security consulting firm as IGB:
Goal Setting
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- Review of existing plot plans and related drawings
- Prepare for goal setting meeting, agenda and outline
- Initial goal setting meeting with management team
- Minutes of goal setting meeting and report on goals and objectives
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Threat Assessment
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- Prepare for client’s management interviews, introduction letters, questionnaire and discussion outline
- Interviews with client’s management personnel
- Documents review
- Obtain and review inside security reports, analyse and summarise
- Prepare Threat Assessment report for client’s management team and create presentation
- Present Threat Assessment for client’s management team
- Minutes of Threat Assessment meeting and report on Vulnerability Survey Plan
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Vulnerability Study
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- Prepare survey plan
- Physical inspection of all access portals and entire secured perimeter
- Prepare documentation from Vulnerability Study
- Prepare Vulnerability Study report for client’s management team and create presentation
- Present Vulnerability Study to client’s Management Team
- Minutes of Vulnerability Study meeting and report on System Design
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System Design
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- Finalise Cameras Detail Schedules
- Prepare facility modification recommendations (if needed)
- Prepare of conceptual drawings and top level system design
- Market review of all potential systems to meet conceptual design
- Prepare a System Acquisition Budget for the proposed system
- Prepare Human Resource Budget
- Prepare report on System Design and presentation to client’s management team
- Present System Design to client’s management team
- Minutes of the System Design meeting
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Figure 2: Physical Security Applications
Performance Specifications
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- Prepare Performance Specifications initial draft and submit for review
- Follow up and discuss revisions with client’s management team
- Revision to plans and specifications for final draft
- Prepare final draft of System Performance Specifications and presentation to management
- Present Performance Specifications to client’s management team
- Minutes of the Performance Specifications meeting
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Bid Management
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- Prepare Invitation to Bid (ITB)
- Meetings with client contracts department to review ITB for conformity with its purchasing policies
- Contact potential vendors for relevant products to ensure full participation
- Release bid and send invitations (through client)
- Conduct pre-bid conference
- Respond to vendor questions following pre-bid
- Conduct bid opening
- Review and analysis of vendor offers
- Conduct vendor presentations
- Document analysis of vendor offers, prepare recommendation for most responsive vendor
- Prepare presentation to client’s management team for recommendation
- Present vendor bids and recommendation
- Minutes of the Vendor Recommendation meeting
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System Implementation
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- Prepare procurement recommendation
- Follow up and verify procurement
- Review vendor post award submittals and prepare responses
- Define implementation milestones (including tests)
- Prepare and send Notice to Proceed
- Conduct Initial Site Inspection meeting with vendor to review project requirements on-site
- Prepare report on Initial Site Inspection for client’s management team
- Conduct sites visits to verify progress
- Produce progress reports to client’s management team
- Progress meetings with client
- Follow-up and report milestones to client
- Prepare final punch list
- Inspect final punch list
- Final Inspection and Commissioning with vendor and client management team
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Post Delivery Support
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- Confirmation of training arrangements and review of vendor training agenda
- Attend initial training class
- Assist client in preparation of system operation protocols
- Attend system's Rollout
- On-site inspection of training with system operators
- On-site inspection of protocol implementation with system operators
- Prepare report to client’s management team on the success of system implementation
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